OrchestraHCM Job Families and Job Descriptions Creation

✅ Job Families and Job Descriptions Creation

In the organization management module, after defining task and qualification trees, you can create job families and job descriptions. Job families are used to group positions with similar tasks and qualifications, while job descriptions detail the tasks, responsibilities and requirements of each position.

When creating job families, you can start by identifying the main position groups in your company (e.g.: Management, Sales, Operations, Human Resources, Finance, Information Technology). Under each job family, you can create job descriptions by defining the relevant positions (e.g.: Sales Manager, Operations Specialist, Human Resources Expert). In job descriptions, you can clarify your organization's structure by detailing the tasks, responsibilities and requirements of each position.

Click on the job families and job descriptions menu:

On the incoming screen, you can create your job families and job descriptions using the toolbar buttons below for creating top objects, creating sub objects, editing and deleting.

The example below shows a simple job families and job descriptions structure for HRSP company. You can expand and customize this structure according to your company's needs.

Linking Tasks and Responsibilities to Jobs

1

Go to the Job Families Menu

• From the left menu, click the Job Families menu under Human Resources > Organization Management.

2

Click the Task Catalog Button

• To link the task, select the relevant job and click the "Task Catalog" button.

3

Select the Tasks and Save

• On the selection screen that opens, select the relevant tasks and click the "Save" button to complete the process.

Linking Qualifications to Jobs

1

Go to the Job Families Menu

• From the left menu, click the Job Families menu under Human Resources > Organization Management.

2

Click the Qualification Catalog Button

• To link the qualification, select the relevant job and click the "Qualification Catalog" button.

3

Select the Qualifications and Save

• On the selection screen that opens, select the relevant qualifications.
• Assign a rating from 1 to 5 stars for the required level of the selected qualifications.
• Finally, click the "Save" button to complete the process.

How to print a job description?

1

Go to the Job Families Menu

• From the left menu, click the Job Families menu under Human Resources > Organization Management.

2

Click the Print Button

• On this screen, select the job for which you want the PDF output and click the "Print" button.

3

View the PDF Output

• The generated PDF output shows the job description, duties and responsibilities, and required qualifications of the relevant position.