OrchestraHCM Organization Management Module
🎯 Purpose
OrchestraHCM Organization Management Module is designed to centrally manage your company's organizational structure after system setup. This module is a central solution where the administrative structure and departmental hierarchies of the company are tracked, without individual personnel.
In organization management, data structures are object-based and relationships between objects are defined by connection types. Basic elements such as department hierarchies, task catalogs, competencies, and job descriptions in the organizational structure are managed through this module.
The organization management module is a fundamental module that enables you to make human resource planning in line with your company's strategic goals. When configured correctly, it provides a solid foundation for the healthy functioning of other modules (Employee Center, Time Management, Payroll Management, etc.).
What this module determines:
- Standard Organization - The standard organizational structure that the company should have
- Task Catalog - Company-wide tasks and responsibilities are defined
- Competency Catalog - Company-wide competency mapping is created
- Job Descriptions - Job descriptions are structurally created by linking tasks and competencies
- Manager Appointments - Who is whose manager or responsible is determined from within the organizational hierarchy
- Historical Tracking - Changes in organizational structure are stored historically and past reports can be obtained
- Simulation-Based Work - Organizational hierarchy work for different purposes using plan versions
- Budget Simulations - Budget simulations that can be performed on different structures without hiring personnel
Organization management is a fundamental module that enables you to make human resource planning in line with your company's strategic goals. With this module, clear and transparent job descriptions will be created for your company. For measuring employee development, recruitment, and continuous improvement, the organizational structure must be solid. When the organization management module is configured correctly, it provides a solid foundation for the healthy functioning of other modules (Employee Center, Time Management, Payroll Management, etc.).
📚 Key Concepts
Basic concepts that need to be known before using the OrchestraHCM Organization Management module:
Plan Version
A version system where the organizational structure is defined for a specific time period. Allows you to manage past, current, and future organizational structures separately.
Object Type
Types of building blocks in the organization (Company, Department, Position, Job Description, etc.). Each object type contains different features and rules.
Connection Type
Types of relationships between organizational objects (Sub Connection, Upper Connection, Job Description Assignment, etc.). Defines the hierarchical structure.
Reporting Path
Data extraction paths for specific purposes within the organizational structure. Determines reporting paths such as department hierarchy and manager chain.
Job Family
Categories where jobs with similar characteristics are grouped (Sales, Technical, Administrative, etc.). Rationalizes career paths and salary structures.
Job Description
A set of tasks, responsibilities, and competencies required for a specific job. Independent of positions, defines only the job itself.
Position
Concrete workplace in the organizational structure. A place that is connected to a department, has a job description, and can be filled by one person.
Standard Organization
The total number of positions the company should have in ideal conditions. Reference point for budget planning and strategic human resource planning.
Vacant Position
Positions defined but not yet filled by a person. Provides critical data for managing recruitment processes.
Critical Position
Positions that are vitally important for company operations. Emergency action plans are required when these positions become vacant.
💡 Practical Tip:
After understanding these concepts, you can start using the Organization Management module. Each concept will come across with practical examples within the system.
📚 User Guides
You can systematically create your company's organizational structure with the OrchestraHCM Organization Management module in the following order:
Creating Task Catalog
Categorize tasks and responsibilities in your company in a tree structure. This catalog provides a consistent organizational structure by being linked to job descriptions in the future.
Creating Competency Catalog
Define company competencies hierarchically as competency groups and competencies. Establish basic infrastructure for measuring and developing skills.
Creating Job Descriptions
Create comprehensive job descriptions using task/responsibility and competency catalogs. Build an organized structure by grouping with job families.
Maintaining Organizational Structure
Link positions with departments and assign appropriate job descriptions to each position. Match positions with people in the Employee Center module.
💡 Important Note:
Job descriptions do not point to a specific position, person, or location. Therefore, it is critically important to define positions separately with departments.
⚙️ Customizing Steps
You can access detailed documentation for the configurations you will make in the OrchestraHCM Organization Management module here.
📎 Related Articles
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